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Privacy and Data-Protection Policy

Computers2Africa Privacy and Data Protection Policy


Update Date: October, 2025
Parent Charity: Books To Africa International (Books2Africa®)

 

1. Policy Statement

Computers2Africa, a programme of Books To Africa International, is committed to protecting your privacy and personal data. This policy outlines how we collect, use, store, and protect your information when you interact with our website, services, and donation platforms. It aligns with the UK GDPR and Data Protection Act 2018.

2. Who We Are

Computers2Africa operates under the legal and governance framework of Books To Africa International, a UK-registered charity (No. 1152599). For the purposes of data protection, Books2Africa is the data controller responsible for your personal data.

Contact Details:
Data Protection Officer: Chumang Sango
Books2Africa, Unit 2, Barton Business Park, New Dover Road, Canterbury, CT1 3AA
Email: info@books2africa.org | Tel: 01227 392239

3. What Data We Collect

We may collect the following types of personal data:

  • Identity Data: Name, date of birth, gender
  • Contact Data: Email, phone number, postal address
  • Donation & Transaction Data: Payment details, donation history, collection/drop-off bookings
  • Technical Data: IP address, browser type, device information
  • Usage Data: Website interactions, preferences, survey responses
  • Marketing Data: Consent preferences for newsletters and updates

 

We do not knowingly collect data from children or sensitive categories such as health, ethnicity, or political beliefs.

4. How We Collect Data

  • Directly from you: When you donate, book a collection, sign up for updates, or fill out a form
  • Automatically: Through cookies and analytics tools (see our Cookie Policy)
  • Third Parties: Payment processors (e.g. PayPal), analytics providers (e.g. Google), and newsletter platforms (e.g. Brevo).

5. How We Use Your Data

We use your data to:

  • Process donations, collections, and shipments
  • Communicate impact and updates
  • Improve our website and services
  • Comply with legal obligations
  • Prevent fraud and ensure security

 

We rely on lawful bases such as contractual necessity, legitimate interest, and legal compliance. Consent is only used for marketing communications, which you can opt out of at any time.

6. Data Sharing and Third Parties

We may share your data with trusted third-party service providers (e.g. WordPress, Zapier, PayPal) to deliver services securely. We do not sell your data or share it for unrelated marketing purposes.

7. Data Security and Retention

We implement appropriate technical and organisational measures to protect your data. Eligible devices donated to Computers2Africa are wiped using BitRaser, a NIST-approved data erasure tool. We retain personal data only as long as necessary for the purpose it was collected.

8. Your Rights

You have the right to:

  • Access your data
  • Correct or update your data
  • Request deletion of your data
  • Withdraw consent for marketing
  • Lodge a complaint with the Information Commissioner’s Office (ICO)

 

9. Third-Party Links

Our website may contain links to external sites. We are not responsible for their privacy practices and encourage you to read their policies.

10. Cookie Policy

Our website uses cookies to enhance your browsing experience, analyse site traffic, and support our digital services. Cookies are small text files stored on your device when you visit our site.

Types of Cookies We Use

  • Essential Cookies: Enable core functionality such as security, network management, and accessibility.
  • Analytics Cookies: Help us understand how visitors interact with our site (e.g. via Google Analytics).
  • Functionality Cookies: Remember your preferences and improve user experience.
  • Third-Party Cookies: May be set by services we use (e.g. embedded videos, donation platforms).

 

Managing Cookies

When you first visit our site, you’ll be prompted to accept or manage your cookie preferences. You can change these settings at any time via your browser. Please note that disabling certain cookies may affect site functionality.

For more information on cookies and how to manage them, visit www.allaboutcookies.org.

11. Updates to This Policy

We may update this policy from time to time. The latest version will always be available on our website.